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We are very pleased that you have shown interest in our organisation. Data protection is of a particularly high priority for the management of Waldgeister Dornstadt e.V. The use of the websites of Waldgeister Dornstadt e.V. is possible without any indication of personal data. However, if a data subject wants to use special services of our organisation via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is always carried out in line with the General Data Protection Regulation and in accordance with the country-specific data protection regulations applicable to Waldgeister Dornstadt e.V. By means of this privacy policy, our organisation would like to inform the public of the nature, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this privacy policy, of the rights to which they are entitled.

As the controller, Waldgeister Dornstadt e.V. has implemented numerous technical and organisational measures to ensure the most complete protection possible of the personal data processed through this website. However, internet-based data transmissions may in principle have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

1. Definitions

The privacy policy of Waldgeister Dornstadt e.V. is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be legible and understandable for the general public as well as for our customers and business partners. To ensure this, we would like to first explain the terminology used.

In this privacy policy, we use, among others, the following terms:

a) Personal data Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject Data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

c) Processing Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient Recipient is a natural or legal person, public authority, agency or other body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data. • k) Consent Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the controller

The controller for the purposes of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions related to data protection is:

Waldgeister Dornstadt e.V.
Mozartring 56
86687 Kaisheim
Germany
E-mail: datenschutz@wudzdog.de
Website: www.wudzdog.de

3. Name and address of the data protection officer

The data protection officer of the controller is:

Waldgeister Dornstadt e.V.
Pierre Zentara
Mozartring 56
86687 Kaisheim
Germany
E-mail: datenschutz@wudzdog.de
Website: www.wudzdog.de

Any data subject may, at any time, contact our data protection officer directly with all questions and suggestions concerning data protection.

4. Cookies

The websites of Waldgeister Dornstadt e.V. use cookies. Cookies are text files that are stored on a computer system via an internet browser. Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This allows visited websites and servers to differentiate the individual browser of the data subject from other internet browsers that contain other cookies. A specific internet browser can be recognised and identified using the unique cookie ID.

Through the use of cookies, Waldgeister Dornstadt e.V. can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimised with the user in mind. Cookies allow us, as previously mentioned, to recognise the users of our website. The purpose of this recognition is to make it easier for users to use our website. The user of a website that uses cookies, for example, does not have to enter access data each time the website is accessed, because this is taken over by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online shop remembers the articles that a customer has placed in the virtual shopping cart via a cookie.

The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the internet browser used, and may thus permanently object to the setting of cookies. Furthermore, already set cookies may be deleted at any time via an internet browser or other software programs. This is possible in all popular internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, not all functions of our website may be entirely usable.

To manage your consent, this website sets the cookie “ef_consent”. It contains only your decision regarding the categories “External media”, “Analytics” and “Notifications”, the version of the consent and the time at which the decision was made – no identifier that would allow you or your browsing behaviour to be tracked. The cookie has a storage period of 180 days. You may change or withdraw your decision at any time via the cookie settings in the footer of this website. The legal basis for storing this cookie is our legitimate interest in documenting your consent pursuant to Art. 6(1)(f) GDPR.

5. Collection of general data and information

The website of Waldgeister Dornstadt e.V. collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using this general data and information, Waldgeister Dornstadt e.V. does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimise the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. This anonymously collected data and information is therefore analysed by Waldgeister Dornstadt e.V. statistically on the one hand, and furthermore with the aim of increasing the data protection and data security of our organisation, in order ultimately to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

6. Subscription to our newsletter

On the website of Waldgeister Dornstadt e.V., users are given the opportunity to subscribe to our organisation’s newsletter. The input mask used for this purpose determines which personal data are transmitted to the controller when the newsletter is ordered.

Waldgeister Dornstadt e.V. informs its customers and business partners at regular intervals by means of a newsletter about the organisation’s offers. The newsletter of our organisation can in principle only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter mailing. For legal reasons, a confirmation e-mail is sent, in the double-opt-in procedure, to the e-mail address registered by a data subject for the first time for the newsletter mailing. This confirmation e-mail is used to verify whether the owner of the e-mail address, as the data subject, has authorised receipt of the newsletter.

When registering for the newsletter, we also store the IP address, assigned by the internet service provider (ISP), of the computer system used by the data subject at the time of registration, as well as the date and time of registration. The collection of this data is necessary in order to trace the (possible) misuse of the e-mail address of a data subject at a later date, and therefore serves the legal protection of the controller.

The personal data collected as part of a registration for the newsletter are used exclusively to send our newsletter. Furthermore, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as could be the case in the event of changes to the newsletter offer or a change in the technical circumstances. There is no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data which the data subject has given us for the newsletter mailing may be revoked at any time. For the purpose of revoking consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the controller, or to communicate this to the controller in another way.

Our newsletters are sent using the Mailchimp service provided by Intuit Inc., 2700 Coast Avenue, Mountain View, CA 94043, USA. When you sign up via the registration form on our website, the e-mail address you provide, together with your IP address and the time of registration, is transmitted to Mailchimp and stored there. Mailchimp processes this data on our behalf on the basis of a data processing agreement. As the processing may also take place in the United States, we base the transfer on the Standard Contractual Clauses of the European Commission.

The legal basis for sending the newsletter is your consent pursuant to Art. 6(1)(a) GDPR. You may unsubscribe from the newsletter at any time, for example via the unsubscribe link at the end of every newsletter e-mail; this simultaneously withdraws your consent. The privacy policy of Mailchimp is available at https://www.intuit.com/privacy/statement/.

7. Newsletter tracking

The newsletters of Waldgeister Dornstadt e.V. contain so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns to be carried out. Based on the embedded tracking pixel, Waldgeister Dornstadt e.V. may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by the data subject.

Such personal data collected via the tracking pixels contained in the newsletters are stored and analysed by the controller in order to optimise the newsletter mailing and to adapt the content of future newsletters even better to the interests of the data subject. This personal data is not passed on to third parties. Data subjects are entitled at any time to revoke the respective separate declaration of consent issued via the double-opt-in procedure. After a revocation, this personal data is deleted by the controller. Waldgeister Dornstadt e.V. automatically regards an unsubscription from the newsletter as a revocation.

The evaluation described above is carried out using the functions of Mailchimp, the delivery service provider we use. You may object to it at any time by unsubscribing from the newsletter.

8. Contact possibility via the website

Due to legal regulations, the website of Waldgeister Dornstadt e.V. contains information that enables quick electronic contact with our organisation as well as direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the controller are stored for the purpose of processing or contacting the data subject. This personal data is not passed on to third parties.

The contact form on this website transmits your details exclusively by e-mail to the responsible office of the association; the form entries are not stored in the database of this website. If you attach files to the form, these are cached solely for the purpose of sending this one e-mail and are deleted from the server immediately afterwards. Your message itself remains in our e-mail mailbox until the matter giving rise to your enquiry has been dealt with conclusively and no statutory retention periods prevent its deletion.

9. Routine erasure and blocking of personal data

The controller processes and stores the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is provided for by the European legislator or another legislator in laws or regulations to which the controller is subject.

If the storage purpose no longer applies, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

10. Rights of the data subject

a) Right of confirmation Each data subject has the right granted by the European legislator to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself or herself of this right of confirmation, he or she may, at any time, contact any employee of the controller.

b) Right of access Each data subject affected by the processing of personal data has the right granted by the European legislator to obtain from the controller, at any time and free of charge, information about the personal data stored about him or her and a copy of this information. Furthermore, the European legislator has granted the data subject access to the following information:

Furthermore, the data subject has a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject also has the right to be informed of the appropriate safeguards relating to the transfer. If a data subject wishes to avail himself or herself of this right of access, he or she may, at any time, contact any employee of the controller.

c) Right to rectification Each data subject affected by the processing of personal data has the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Furthermore, taking into account the purposes of the processing, the data subject has the right to have incomplete personal data completed — including by means of providing a supplementary statement. If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.

d) Right to erasure (right to be forgotten) Each data subject affected by the processing of personal data has the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, where one of the following grounds applies and as long as the processing is not necessary: o The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed. o The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing. o The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR. o The personal data have been unlawfully processed. o The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject. o The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR. If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by Waldgeister Dornstadt e.V., he or she may, at any time, contact any employee of the controller. The employee of Waldgeister Dornstadt e.V. shall promptly ensure that the erasure request is complied with immediately. Where Waldgeister Dornstadt e.V. has made personal data public and is obliged as controller pursuant to Article 17(1) of the GDPR to erase the personal data, Waldgeister Dornstadt e.V., taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the published personal data that the data subject has requested erasure by such other controllers of any links to, or copies or replications of, those personal data, as far as processing is not required. The employee of Waldgeister Dornstadt e.V. will arrange the necessary measures in individual cases.

e) Right to restriction of processing Each data subject affected by the processing of personal data has the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies: o The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data. o The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use. o The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims. o The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject. If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by Waldgeister Dornstadt e.V., he or she may at any time contact any employee of the controller. The employee of Waldgeister Dornstadt e.V. will arrange the restriction of the processing.

f) Right to data portability Each data subject affected by the processing of personal data has the right granted by the European legislator to receive the personal data concerning him or her, which was provided to a controller by the data subject, in a structured, commonly used and machine-readable format. He or she has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject has the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others. In order to assert the right to data portability, the data subject may at any time contact any employee of Waldgeister Dornstadt e.V.

g) Right to object Each data subject affected by the processing of personal data has the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions. Waldgeister Dornstadt e.V. shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims. If Waldgeister Dornstadt e.V. processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to the processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to Waldgeister Dornstadt e.V. to the processing for direct marketing purposes, Waldgeister Dornstadt e.V. will no longer process the personal data for these purposes. In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by Waldgeister Dornstadt e.V. for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest. In order to exercise the right to object, the data subject may contact any employee of Waldgeister Dornstadt e.V. or another employee directly. In addition, the data subject is free, in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

h) Automated individual decision-making, including profiling Each data subject affected by the processing of personal data has the right granted by the European legislator not to be subject to a decision based solely on automated processing — including profiling — which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent. If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) it is based on the data subject’s explicit consent, Waldgeister Dornstadt e.V. shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision. If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the controller. • i) Right to withdraw data protection consent Each data subject affected by the processing of personal data has the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the controller.

11. Data protection provisions about the application and use of YouTube

On this website, the controller has integrated components of YouTube. YouTube is an internet video portal that enables video publishers to set video clips free of charge, and other users to view, rate and comment on them, also free of charge. YouTube allows the publication of all kinds of videos, which is why complete films and TV broadcasts, as well as music videos, trailers, and videos made by users themselves, are accessible via the internet portal.

The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

Videos are embedded on this website exclusively in extended data protection mode via the domain youtube-nocookie.com. Above all, however, the decisive point is that the integration is consent-based: as long as you have not agreed to the category “External media”, only a placeholder delivered by our own server is displayed in place of the video, and no connection whatsoever to YouTube or Google takes place. In particular, neither your IP address nor cookies are transmitted to Google in this state.

Only when you expressly consent, either via the placeholder or via the cookie settings, is the video loaded from the servers of YouTube. From that point onwards, YouTube receives the information that you have accessed the relevant subpage of our website, as well as your IP address and details of your browser and device. This happens regardless of whether you actually play the video. If you are logged in to YouTube at the time, Google can associate this information with your personal user account; you can prevent this by logging out of YouTube before visiting our website.

The legal basis for this processing is exclusively your consent pursuant to Art. 6(1)(a) GDPR. You may withdraw your consent at any time with effect for the future via the cookie settings in the footer of this website. A transfer to the United States cannot be ruled out in this context.

YouTube’s data protection provisions, available at https://www.google.de/intl/de/policies/privacy/ provide information about the collection, processing and use of personal data by YouTube and Google.

12. Map display using OpenStreetMap

On the “Getting here” page we embed an interactive map that allows you to find the event location and the most important points on the grounds. The map software itself (Leaflet) is delivered from our own server; in this respect no connection to third parties takes place.

The map material – the so-called tiles – is retrieved from the servers of the OpenStreetMap Foundation, St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom, at the address tile.openstreetmap.org. When the map is loaded, your IP address is transmitted to the OpenStreetMap Foundation; without this transmission the map material could not be delivered to your device.

This integration is also consent-based: as long as you have not agreed to the category “External media”, a placeholder is displayed instead of the map and no connection to OpenStreetMap is established. The legal basis is your consent pursuant to Art. 6(1)(a) GDPR, which you may withdraw at any time via the cookie settings. The privacy policy of the OpenStreetMap Foundation is available at https://osmfoundation.org/wiki/Privacy_Policy.

13. Festival app: offline use, favourites and notifications

This website can be saved to the home screen of your device as a so-called progressive web app and then used like an app. For this purpose your browser registers a service worker, which stores pages, programme data, design files and images in the local storage of your browser (Cache Storage) so that the schedule is available on the festival grounds even without a network connection. This data remains exclusively on your device and is not transmitted to us. You may delete it at any time by removing the website data in your browser settings or by deleting the app from your home screen.

If you mark individual bands or programme items as favourites, the corresponding identifiers are stored under the key “wg.favourites” in the local storage (localStorage) of your browser. This information likewise remains on your device; no transmission to us takes place unless you activate notifications. The calendar export of your favourites is generated on our server without us storing the exported identifiers.

You may optionally activate push notifications in order to be reminded before your favourites begin or to be informed about programme changes and newly announced bands. If you activate this function, we store on our own server the push address (endpoint) provided by your browser, the associated encryption keys, your notification settings, the identifiers of your favourites and the language you have set. No user account is created for this purpose; in this context we collect neither your name nor your e-mail address.

The push address refers to the delivery service of the manufacturer of your browser – for example Google, Mozilla or Apple – through which the notification is delivered for technical reasons; the content of the notification is encrypted. We do not use a service such as Firebase Cloud Messaging as a processor for this, but send the notifications directly from our own server.

The legal basis is your consent pursuant to Art. 6(1)(a) GDPR. You may switch the notifications off again at any time in the app or in your browser settings; the stored push address is deleted in this case.

14. Ticket purchase via external providers

Tickets are not sold via this website itself, but via external ticket providers to which we merely link. Simply clicking such a link does not cause any personal data to be transmitted by us to the provider.

If you follow such a link, you leave our website; the respective provider is responsible for the processing of your personal data that takes place there. Please refer to the privacy notices of the respective provider for details.

15. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service or consideration, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. If our organisation is subject to a legal obligation by which processing of personal data is required, such as for the fulfilment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our premises and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our organisation or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

16. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favour of the well-being of all our employees and the shareholders.

17. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment of the contract or the initiation of a contract.

18. Provision of personal data as statutory or contractual requirement; requirement necessary to enter into a contract; obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our organisation signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

19. Existence of automated decision-making

As a responsible organisation, we do not use automatic decision-making or profiling.